Accounting Reports

Accounting reports are due by the 15th of each month. These include:

• Checklist for the month (for campuses) - to Ruth York

• List of Purchase Orders that need to be cleared up - to Nakeia Burrell

• Sales Tax Report - to Nakeia Burrell

• Deficit budget accounts that need to be cleared up - to Tosha Bjork

• Open Direct Pays - to Doris Lynch

• Advances/Travel Card - to Doris Lynch

Be sure to take care of any activity account deficits reported to you.
By the 5th of each month send Xerox readings to Doris Lynch.

Travel Report Deadlines

All travel vouchers must be turned in within a month of your return. However, if you received a travel advance, you must return the receipts (and money left, if any) within 10 days of your return; travel cards in 5 days. If your travel is paid by a grant, be aware of any deadlines associated with that grant.

Cross Function Budget Amendments

The last day to enter cross function budget amendments for the general fund (Funds 100-199) is:
For September, 2009 – 09/09/09
For October, 2009 – 10/07/09
For November, 2009 – 11/11/09
For December, 2009 – 12/08/09
For January, 2010 – 01/12/10
For February, 2010 – 02/10/10
For March, 2010 – 03/16/10
For April, 2010 – 04/06/10
For May, 2010 – 05/04/10
For June, 2010 – 06/02/10
For July, 2010 – 07/03/10
For August, 2010 – 08/17/10

FINANCIAL SERVICES CALENDAR
2009 - 2010 SCHOOL YEAR
 

Wednesday, 12/09/09	Direct Pays must be received in Accounting to be processed before the Christmas holidays.
Friday, 04/23/10	Purchase Order Cut-off for campuses – even campus & student activity funds. Exceptions are routine supplies (like paper), summer school, & furniture.
Wednesday, 06/30/10	Last day to put in Title I 09-10 grant Purchase Orders. Grant managers may impose an earlier deadline. Last day to put in any 6/30 Year End formula grant Purchase Order (Funds 204, 211, 224, 225, 244, 255, 262, 263, 316, 317).
Thursday, 07/29/10	Last day to pay any Title I 09-10 expenditures. Last day to pay for any 6/30 Year end formula grant expenditure (Funds 204, 211, 224, 225, 244, 255, 262, 263, 316, 317). This includes travel expenditures or any reimbursements.
Friday, 08/13/10	Last day to put in POs before Year End.
August TBA, 2010	Financial Services Training for All Campus Secretaries.
Friday, 08/20/10	Last day to put in Direct Pay Request before Year End. All Direct Pays to be processed before Year End due by 4:30 p.m. Last day to put in Cross Function Budget Amendments.
Tuesday, 08/24/10	Last day the Finance menu will be available before YE.

Monthly cross function budget amendment deadlines are posted on Financial Services website and updated in the iSeries.

Please note that TISD Foundation grants have separate deadlines for the Fall & Spring recipients to complete their spending.  Please check for those dates when your teachers are awarded these grants.  If the funds are not used in time – they will be returned to the Foundation.

FINANCIAL SERVICES CALENDAR
2010 - 2011 SCHOOL YEAR
 

Wednesday, 12/08/10	Direct Pays must be received in Accounting to be processed before the Christmas holidays.
Thursday, 04/21/11	Purchase Order Cut-off for campuses – even campus & student activity funds. Exceptions are routine supplies (like paper), summer school, & furniture.
Thursday, 06/30/11	Last day to put in Title I 10-11 grant Purchase Orders. Grant managers may impose an earlier deadline. Last day to put in any 6/30 Year End formula grant Purchase Order (Funds 204, 211, 224, 225, 244, 255, 262, 263, 316, 317).
Thursday, 07/28/11	Last day to pay any Title I 10-11 expenditures. Last day to pay for any 6/30 Year end formula grant expenditure (Funds 204, 211, 224, 225, 244, 255, 262, 263, 316, 317). This includes travel expenditures or any reimbursements.
Monday, 08/15/11	Last day to put in POs before Year End.
August TBA, 2011	Financial Services Training for All Campus Secretaries.
Friday, 08/19/11	Last day to put in Direct Pay Request before Year End. All Direct Pays to be processed before Year End due by 4:30 p.m. Last day to put in Cross Function Budget Amendments.
Wednesday, 08/24/11	Last day the Finance menu will be available before YE.

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